TERMS & CONDITIONS

1.1 These Registration Terms & Conditions govern attendance at conferences, summits, networking events, workshops, roundtable discussions and related activities organised by Phoenix Summits Ltd ("Phoenix Summits", "we", "us" or "our").

1.2 References to "you" and "your" refer to the individual or organisation registering for, attending or participating in a Phoenix Summits event ("Event").

1.3 By registering for or attending an Event, you agree to be bound by these Terms & Conditions.

1.4 Phoenix Summits reserves the right to announce your participation as a delegate, speaker, moderator or attendee through event websites, email communications, social media, event programmes and marketing materials.

1.5 Any such announcements shall be professional in nature and shall not be intended to damage the reputation of you or your organisation.

1.6 Phoenix Summits shall not be liable for travel, accommodation, subsistence or other expenses incurred in connection with attendance at an Event.

2.1 All registrations are subject to review, approval and availability.

2.2 Certain Phoenix Summits events are invitation-only and attendance remains at the sole discretion of Phoenix Summits.

2.3 Confirmation of registration will be provided by email.

2.4 Delegate passes are issued to named individuals and may not be shared without prior written approval.

2.5 Phoenix Summits reserves the right to refuse, cancel or revoke any registration where attendance is deemed inappropriate for the Event or inconsistent with the Event's objectives.

2.6 Registrants agree to provide accurate and complete information during the registration process.2. Registration

3.1 Phoenix Summits events are designed to encourage active peer-to-peer discussion, networking and knowledge sharing.

3.2 Delegates are expected to participate in scheduled sessions, discussions, networking activities and pre-arranged meetings where applicable.

3.3 Delegates should make reasonable efforts to attend all confirmed activities forming part of the Event programme.

3.4 Delegates who repeatedly fail to attend confirmed events without reasonable notice may be excluded from future Phoenix Summits events.

4.1 If a registered delegate is unable to attend, a substitute attendee from the same organisation may attend in their place, subject to approval by Phoenix Summits.

4.2 Requests for substitutions should be submitted in writing as soon as reasonably practicable.

4.3 Phoenix Summits reserves the right to refuse a substitution where the replacement attendee does not meet the Event's attendance criteria.

5.1 Phoenix Summits reserves the right to amend:

• Event dates;

• Event venues;

• Event timings;

• Event formats;

• Session topics;

• Speaker line-ups;

• Discussion groups;

• Meeting schedules; and

• Networking activities.

5.2 Phoenix Summits will endeavour to notify attendees of any material changes as soon as reasonably practicable.

5.3 Changes to speakers, content, venue, timings or programme structure shall not constitute grounds for any claim against Phoenix Summits.

6.1 Phoenix Summits may photograph, film and record portions of the Event for promotional, educational and archival purposes.

6.2 By attending an Event, you consent to the reasonable use of photographs, video footage and audio recordings in which you may appear.

6.3 Delegates who do not wish to appear in promotional materials should notify Phoenix Summits in writing prior to the Event.

6.4 Delegates may not record, reproduce or distribute Event content without prior permission from Phoenix Summits and the relevant content owner.7. Delegate Conduct

8.1 Delegates agree to comply with all applicable venue policies, safety procedures and reasonable instructions provided by Phoenix Summits staff.

8.2 Delegates are responsible for informing Phoenix Summits of any dietary requirements, accessibility needs or special assistance requirements in advance of the Event.

8.3 Phoenix Summits cannot guarantee that all dietary requests can be accommodated but will use reasonable efforts to work with venue partners to meet notified requirements.

9.1 All presentations, documents, materials and content presented during an Event remain the intellectual property of the respective speaker, presenter or content owner unless otherwise stated.

9.2 Delegates may not reproduce, distribute, publish, transmit or commercially exploit Event content without prior written permission.

9.3 The opinions expressed by speakers, moderators and attendees are their own and do not necessarily represent the views of Phoenix Summits.

10.1 Phoenix Summits shall not be liable for any delay, postponement, cancellation or modification of an Event arising from circumstances beyond its reasonable control.

10.2 Such circumstances include, but are not limited to:

• Natural disasters;

• Fire;

• Flood;

• Pandemic or epidemic;

• Government restrictions;

• Acts of terrorism;

• Civil unrest;

• Industrial disputes;

• Venue closures;

• Transport disruption; and

• Utility failures.

10.3 In such circumstances Phoenix Summits may postpone, reschedule, relocate or convert an Event to a virtual or hybrid format.

11.1 To the fullest extent permitted by law, Phoenix Summits shall not be liable for any indirect, consequential or economic loss arising from attendance at an Event.

11.2 Phoenix Summits accepts no responsibility for loss, theft or damage to personal belongings brought to an Event.

11.3 Nothing in these Terms & Conditions shall limit or exclude liability for:

• Death or personal injury caused by negligence;

• Fraud or fraudulent misrepresentation; or

• Any liability that cannot legally be excluded or limited.

12.1 Phoenix Summits processes personal information in accordance with its Privacy Policy.

12.2 By registering for an Event, attendees acknowledge that their information may be used for Event administration, networking facilitation, communications and related business purposes.

12.3 Where networking or meeting programmes form part of an Event, limited business contact information may be shared with relevant participants solely for the purpose of facilitating introductions and meetings.

13.1 Phoenix Summits may communicate with attendees electronically, including by email.

13.2 These Terms & Conditions constitute the entire agreement between Phoenix Summits and the attendee in relation to Event registration and participation.

13.3 If any provision of these Terms is found to be unenforceable, the remaining provisions shall continue in full force and effect.

14.1 These Terms & Conditions shall be governed by and construed in accordance with the laws of England and Wales.

14.2 The courts of England and Wales shall have exclusive jurisdiction to settle any dispute arising from these Terms & Conditions.14. Governing Law

Phoenix Summits Ltd ("Phoenix Summits", "we", "us" or "our") is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, register for an event, communicate with us, or engage with our services.

By using our website or providing your information to us, you acknowledge that you have read and understood this Privacy Policy.1. Introduction

Phoenix Summits Ltd

Registered in England and Wales

Company Registration Number: 17084464

Email: info@phoenix-summits.com

Website: www.phoenix-summits.com2. Who We Are

We may collect the following information:

• Name

• Job title

• Company name

• Email address

• Telephone number

• Country and location

• Professional interests

• Event registration details

• Dietary requirements (where voluntarily provided)

• Accessibility requirements (where voluntarily provided)

• IP address

• Browser type

• Device information

• Website usage information

• Referral source

• Pages visited

We collect information when:

• You register for an event

• You complete a contact form

• You subscribe to communications

• You download content

• You interact with our website

• You communicate with us via email or telephone

• You participate in a Phoenix Summits event

We use personal information to:

• Process registrations

• Manage events

• Facilitate networking opportunities

• Schedule meetings where applicable

• Respond to enquiries

• Provide customer support

• Improve our events and services

• Send event-related communications

• Send marketing communications where permitted

• Maintain business records

• Comply with legal obligations

We process personal information under one or more of the following lawful bases:

• Consent

• Performance of a contract

• Compliance with legal obligations

• Legitimate business interests

Phoenix Summits may send information relating to:

• Upcoming events

• Industry content

• Speaker announcements

• Event updates

• Networking opportunities

You may unsubscribe at any time using the unsubscribe link within our emails or by contacting info@phoenix-summits.com.

Phoenix Summits does not sell personal information.

Information may be shared with:

• Technology providers

• Event venues

• Professional advisers

• Regulatory authorities where required by law

Where networking or meeting programmes form part of an event, limited business contact information may be shared with approved participants solely for facilitating introductions and meetings.

Phoenix Summits currently uses:

To understand website traffic, visitor behaviour and website performance.

For customer relationship management, registration processing, communication management and marketing activities.

These providers may process personal information on our behalf in accordance with their own privacy policies.

Personal information will only be retained for as long as necessary to:

• Provide our services

• Maintain business records

• Comply with legal obligations

• Resolve disputes

• Enforce agreements

When information is no longer required, it will be securely deleted or anonymised.11. Data Retention

Under UK data protection legislation you may have the right to:

• Access your personal information

• Correct inaccurate information

• Request deletion of your information

• Restrict processing

• Object to processing

• Request data portability

• Withdraw consent where applicable

Requests should be submitted to:

info@phoenix-summits.com

Phoenix Summits may update this Privacy Policy periodically. Any updates will be posted on this page.

If you have any questions regarding this Privacy Policy or how your personal information is handled, please contact:

info@phoenix-summits.com

This Cookie Policy explains how Phoenix Summits Ltd uses cookies and similar technologies when you visit our website.

By continuing to use our website, you consent to the use of cookies in accordance with this Policy unless you choose to disable them.

Cookies are small text files placed on your computer, smartphone or device when you visit a website.

Cookies help websites function correctly and provide information about how visitors interact with the site.

These cookies are necessary for the operation of our website and cannot be switched off.

Examples include:

• Security functions

• Form submissions

• Session management

• Website functionality

We use Google Analytics to understand:

• Website traffic

• Visitor behaviour

• Popular content

• User journeys

• Event registration performance

Google Analytics helps us improve the performance and usability of our website.

These cookies allow the website to remember choices you make, such as:

• Form preferences

• User settings

• Previously entered information

We use HubSpot cookies to:

• Track engagement with website content

• Remember form submissions

• Improve user experience

• Support event communications

• Analyse marketing effectiveness

Most web browsers allow you to:

• Accept cookies

• Reject cookies

• Delete stored cookies

• Configure cookie preferences

You can manage cookie settings through your browser preferences.

Please note that disabling certain cookies may affect website functionality.

Some cookies may be placed by third-party providers including:

• Google Analytics

• HubSpot

These providers maintain their own privacy and cookie policies.

Phoenix Summits may update this Cookie Policy periodically.

Any changes will be posted on this page.

For questions relating to this Cookie Policy, please contact:

Phoenix Summits Ltd

Company Registration Number: 17084464

Email: info@phoenix-summits.com

Website: www.phoenix-summits.com